Rittman Elementary School

131 North Metzger Avenue

Rittman, OH 44270

Parent Teacher Organization (PTO) By-Laws

Adopted: September 16, 2012

Rittman PTO Bylaws:

Article I

The name of the organization shall be the Rittman Elementary Parent Teacher Organization (RES PTO).

Article II- Purpose

The corporation is organized by the purpose of supporting the education of children at the Rittman Elementary Schools by supporting relationships among the schools, parents, and teachers.

Article III- Members

Section 1. Any parent, guardian, foster parent, or other adult representing a student at the school may be a member and shall have voting rights. The principal and any teacher employed at the school may be a member and have voting rights.

Article IV- Officers and Elections

Section 1. Officers. The officers shall be president, vice president, secretary, and treasurer.

President- the president shall preside over meetings of the organization, serve as the primary contact for the members of PTO, represent the organization at meetings outside of the organization, and coordinate all the work of the officers and committees in order that the purpose of the organization is served.

Vice President. The Vice President shall assist the president and carry out the president’s duties in his or her absence or inability to serve.

Secretary. The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minute’s books, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings.

Treasurer. The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the Executive Board. He or she will present a financial statement at every meeting and at other times of the year when requested by the membership, and make a full report at the end of the year.

Committee Chairpersons. The role of the committee chair persons shall be determined by the President and Vice President. The role is the primary contact for the principal of their building. They shall coordinate the work of all committees in their building in order that the purpose of the organization is served.

Section 2. Nomination and Elections. Elections will be held at the last meeting of the school year (May). Any PTO member shall select a candidate for each office and present the candidates at the PTO meeting held one month prior to the election. At that meeting nominations may also be made from the floor. The candidates will then be compiled by the current Executive Board and the voting/ elections will be held at the last meeting.

Section 3. Eligibility. Members are eligible for office if they are members in good standing at least 30 calendar days before the Executive Board presents the compiled list of candidates.

Section 4. Terms of Office. Officers are elected to one year terms. Each person elected shall hold only one office at a time. Officers have the option of being considered for a consecutive term if that person is voted in by the membership.

Section 5. Vacancies. If there is a vacany in the office of the president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacany in any other office, members will fill the vacancy through an election at the next regular meeting.

Article V- Meetings

Section 1. Regular meetings. Meetings shall be held monthly, except in June, July, or August. The regular meeting of the organization shall be at a time and place determined by the Executive Board (Officers) at least one month before the meeting. The secretary will notify the members of the meetings in a flyer sent home or an announcement on the schools PTO webpage prior to the meeting.

Section 2. Special meetings. Special meetings may be called by the President, any two members of the executive board, or any five members submitting a written request to the secretary.

Section 3. Executive Board Meeting. Shall be held no less than bi-annually on a date agreed upon by the Officers.

Section 4. The final PTO meeting shall take place in May, prior to the close of school.

Article VI- Executive Board

Section 1. The Executive Board shall consist of the officers.

Section 2. Duties. The duties of the Executive Board shall be to transact business between meetings in preparation for the general meeting, creating standing rules and policies, create standing and temporary committees, prepare and submit a budget to membership, and prepare reports and recommendations to the membership.

Section 3. Meetings. Meetings shall be held monthly and will be determined by the board. Special meetings may be called by any two board members, with 24 hours notice.

Article VII- Committees

Section 1. Committees may consist of members and board members.

Section 2. The board may appoint additional committees as needed.

Article VIII- Finances

Section 1. The treasurer shall keep accurate records of any disbursements, income and bank account information.

Section 2. The board shall approve all expenses of the organization.

Section 3. Authorized signers shall be the President and Treasurer

Section 4. The treasurer shall prepare a financial statement at the end of the year to be reviewed by the Executive Board.

Article IX- Amendments

These bylaws may be amended at any regular or special meeting, providing that previous notice was given at the prior meeting in writing and then sent to all members or posted on the PTO webpage by the secretary. Amendments will be approved by a two-thirds vote of those present if there are a minimum of ten people present including the Executive Board.